STEP ONE : CONCEPT LETTER

Organizations are required to submit one copy of a one-page Concept Letter describing the project, grant funds needed, and contact information.  Concept Letters are not accepted throughout the year and should be submitted only during the grant round cycle the Foundation is currently in.   As a general guideline, Concept Letters are due in September for February grant awards and in March for July grant awards.  Please see Mark Your Calender for the current Concept Letter deadline.  Please do not submit a complete application or send attachments. 

STEP TWO : CONCEPT LETTER REVIEW

The Grants Committee will meet and review your concept letter.  You will be notified, in writing, of the approval or denial of your concept letter within two to four weeks.  If approved, you will be asked to submit a complete grant application.   

STEP THREE : GRANT APPLICATION

If your concept letter is approved, you will be asked to submit a complete grant application.  The deadline to submit the full application will be posted in your approval letter.  We do not accept online applications at this time.  The grant application form is available to download and print out under the Forms section.  Please submit the completed application and all attachments. The mailing address is: Ozarks Health Advocacy Foundation PO Box 3195, Springfield, MO 65808, or hand deliver to Ozarks Health Advocacy Foundation, Springfield Trust Company 1906 E. Battlefield, Springfield, MO  65804

Each copy of the application should have the appropriate copy attachments.  Please do not submit the copies separate from the applications.

STEP FOUR :  APPLICATION REVIEW AND GRANT FUND AWARDS

The Grants Committee will meet and review your application.  You may be contacted to provide additional information or asked to make a presentation before the Committee if there are issues requiring clarification.  The Committee will submit recommendations to the Board of Directors at the next regularly scheduled Board meeting.   The Board will determine which projects to partially or fully fund based on the needs of the community and the Foundation’s annual budget restraints. 

You will be notified in writing of the status of your application.  If approved, a representative of your organization will be asked to attend our Press Conference to receive your grant funds.  

The press conference is held at office of a current grant round recipient.  This location will change each cycle.  Your approval letter will detail the date, time, and location of the press conference.

**If your grant is awarded, funds are to be used for no other purpose than those approved by the Foundation’s Board of Directors.  If the cost of your project was less than anticipated, you should contact the Foundation immediately for approval of the use and/or return of the excess funds.

STEP FIVE : PROGRESS REPORT

Approximately one year following receipt of your funds, you will be required to complete a Progress Report.  A sample of the Report is available under the Forms tab.  These forms will be mailed to you with a deadline for submission.  If the requested information is not submitted, your organization will be ineligible to apply for another grant.

Copyright 2008, Ozarks Health Advocacy Foundation